Solano County

Report criticizes payroll system overruns

By From page A1 | July 17, 2014

FAIRFIELD — A Solano County grand jury report says implementation delays for a Solano County automated payroll timekeeping system increased the cost from $368,640 to more than $1 million.

“To date, the implementation of the Intellitime project countywide timekeeping system has been mismanaged,” the 2013-14 grand jury report said.

Solano County is working on a response to the grand jury report that could be ready by Friday or early next week, county spokesman Matthew Davis said Wednesday. The response will address some of the inaccuracies in the report, he said.

The software system by Intellitime Systems Corp. is to replace a payroll accounting system that involves using paper time sheets. The county decided to make the change in the wake of a lawsuit brought by Unit 13 Correction Officers involving alleged inaccurate payroll accounting. The settlement cost the county $1.4 million, including $531,000 for attorney fees, the grand jury report said.

The Board of Supervisors on Dec. 14, 2010, approved a $368,640 contract with Intellitime for the countywide automated system. A meeting report said the system should save the county $285,000 annually. The target date for implementation was Sept. 30, 2011.

But delays came about for various reasons. The county has 23 employee bargaining units with agreements that needed to be individually accommodated with payroll rules for each. The Human Resources Department exacerbated delays by having a lack of personnel to work on the issues in a timely matter, the report said.

The grand jury also found the county has no designated team to train the various departments how to use the system. Among the complaints received by the grand jury are insufficient training, difficulties entering times on the computer, resistance to change by employees and management and lack of awareness of an Intellitime information resource in each department.

Solano County expects to have the new system ready to use by Sept. 27, the grand jury report said.

Reach Barry Eberling at 427-6929 or [email protected] Follow him on Twitter at www.twitter.com/beberlingdr.

Barry Eberling

Barry Eberling

Barry Eberling has been a reporter with the Daily Republic since 1987. He covers Solano County government, transportation, growth and the environment. He received his bachelors of art degree from the University of California, Santa Barbara and his masters degree in journalism from the University of California, Berkeley.

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